Frequently Asked Questions:
1. What is required to reserve a date at The Inn for a wedding?
We require a signed wedding contract and a save the date deposit. The price of the save the date deposit varies depending on location and the size of your requested room block. Your wedding contract will detail your requested guest room block, event space and other relevant details of your wedding.
2. Does The Inn require a block of guest rooms at the hotel?
In order to reserve one of the large function areas at the resort such as The Beach Club or the Croquet Lawns, there is a minimum sleeping room requirement of twenty rooms for two nights. Reserving smaller function rooms may not require a minimum sleeping room requirement.
3. What deposits are typically required for a wedding at The Inn?
Nonrefundable save the date deposits begin at $5,000, save the date deposits are required to hold a wedding date at the resort. A Food and Beverage deposit is due 60 days prior to the wedding. The Food and Beverage deposit is typically the same value as the Food and Beverage Minimum. A second Food and Beverage deposit is due two weeks prior to the wedding.
4. Is amplified music permitted at any of The Inn's venues?
Amplified music is permitted until 11:00 p.m. at all of the resort's outdoor venues (The Beach Club, Croquet Lawns and the Golf Course Gazebo). Amplified music is not permitted in The Inn's function space due to noise issues within the main building.
5. Where does the Bride typically get ready?
Most of our brides will get ready in the comfort of their own guest room. We recommend that the bride stay in the same room the night before the wedding as the wedding night. This arrangement will make the wedding day run more smoothly. If the bride or bridal party would like a separate space for changing, a private changing room is available at the Beach Club for an additional fee.
6. Can The Inn provide my wedding cake?
Yes, The Inn has a full pastry department which creates most of the wedding cakes for the resort. When reviewing our dinner menus, the dessert course or dessert buffet can be replaced with a three tier, butter cream wedding cake. Additional fees may apply for intricate cake designs or fondant.
7. Can The Inn staff hand out my welcome bags?
Yes, The Inn's staff can hand out welcome bags at the front desk or place them in the guest rooms. A charge of $3.00 per bag will apply. For guest specific welcome bags, we require them to be placed in the guest rooms.
8. Can guests that are not staying at The Inn use the golf course, Beach Club, tennis courts, spa, etc.?
The resort amenities of The Inn such as the golf course, spa, tennis club, etc., are designed for Inn guests and our members only. Individuals staying in other accommodations on the island would not have access to these activities during their time on the island.
9. What does a site fee include?
A resort site fee includes private use of the function space, our tables (rounds and/or rectangular), white folding chairs, china, silver, glassware, and votive candles; as well as set up, tear down, and all cleaning.
10. What is the percentage of service charge and tax?
Service charge is 20% and sales tax is currently 6%. These items are charged on all food and beverage items.
11. Do you have vendor recommendations for florists, photographers, bands, deejays, tents, fireworks, etc.?
Yes, we are happy to give you recommendations of vendors we have successfully worked with in the past. You are also welcome to bring in your own vendors for a wedding. We do ask that you provide your vendor's full contact information- names, addresses, phone numbers, proof of insurance, etc. prior to your wedding weekend.
12. May we schedule a tasting prior to the wedding?
Yes, a tasting may be arranged with your catering manager. We typically offer tastings during dinner service in The Inn's Dining Room. A complimentary limited tasting menu for two people is traditionally offered.
13. Can an outside caterer be used at any of The Inn's venues?
The Inn must provide all food and beverage items at the resort. Our talented culinary team would be happy to create any specialty menus desired for your private wedding events.
14. Are there any special environmental rules or regulations concerning your barrier island location?
Yes, private events at the resort must comply with all county and state regulations during sea turtle nesting season. Turtle nesting season is from May 1st until October 31st of each year. During this time frame, The Inn replaces all beach front lighting with specialty approved lighting that does not interfere with the turtle nesting process. In addition, we must also conform to all other restrictions concerning gulf front outdoor lighting for any private events.
15. Are fireworks allowed at any of The Inn's venues?
A fireworks show must be approved in advance by The Inn and the company must receive a permit from the fire marshal on island. The company must also communicate with The Inn to receive an approved setup location and time. All firework shows must conclude by 10:00 p.m. at the resort.
|A Traditional Wedding Day Timeline at The Gasparilla Inn & Club:|
|6:00 p.m.||Ceremony begins|
|6:30 p.m.||Ceremony concludes, cocktail reception begins|
|7:30 p.m.||Dinner announced, guests invited to take their seats|
|7:35 p.m.||Bride and Groom introduced, Welcome Toast by Father of the Bride|
|7:45 p.m.||Dinner service begins|
|8:30 p.m.||Bride & Groom's first dance, followed by Father/Daughter & Mother/Son dances|
|8:45 p.m.||Dancing continues|
|9:30 p.m.||Cake Cutting, followed by Best Man & Maid of Honor's toasts|
|10:55 p.m.||Music concludes|
|11:00 p.m.||Bride & Groom's exit|